Payroll Officer

4 weeks ago

Budapest, Budapest, Hungary United Nations High Commissioner for Refugees Full time


Job Description

Description

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All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties:

  • Analyse reports on all pension activities, including remittances of contribution and reporting for restoration and validation of prior service, leave without pay and staff contributions.
  • Review and approve payment vouchers, journal vouchers, schedules, lists etc. covering output of the Payroll Section.
  • Draft correspondence to address internal/external audit queries/observations on Payroll/Payments and coordinate the implementation of audit recommendations.
  • Ensure compliance with UNHCR and UN Financial Rules, policies and procedures.
  • Ensure that payroll Open Item accounts are reconciled, and that reporting and internal control systems are functioning.
  • Identify potential risks in relation to the management of the Payroll, including effective internal controls, and propose mitigating action to the supervisor, when applicable.
  • Analyse and advise on improvements to the payroll system.
  • Review the calculation of overpayments and ensure recoveries are affected through payroll deductions or direct bank transfers.
  • Review recommendations for disposition of irrecoverable assets (write-offs) and ensure they are in line with staff rules, financial rules and/or other administrative instructions.
  • Develop recovery procedures and schedules to ensure rapid and full receipt of outstanding amounts.
  • Control and maintain accounts payable and receivable; provide authoritative interpretation of requirements for transactions in this area, in accordance with applicable UN/UNHCR Financial and Staff Rules.
  • Keep abreast of developments which could affect the Organization's disbursement operations worldwide; inform supervisor/senior management accordingly.
  • Provide advice to staff members on the practical application of policies and procedures.
  • Monitor the implementation of changes, provide test data, verify outputs for completeness and accuracy indicating acceptance of results.
  • Implement year-end instructions concerning Payroll accounts reconciliation in a timely manner.
  • Ensure that calculations of staff entitlements are timely and accurately processed in compliance with applicable UN/UNHCR Rules and Regulations, and that Payroll/Payments processing operations are completed as per the Payroll schedule and set deadlines.
  • Draft and propose amendments to policies, procedures and instructions in relation to the administration of staff entitlements.
  • Coach and guide the newly recruited staff on various administrative, human resources, and financial processes of the Payroll Section and its standard operational procedures.
  • Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
  • Perform other related duties as required.

Minimum Qualifications:

  • Years of Experience / Degree Level
  • For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education:

  • Business Administration; Personnel Management; Finance;
  • Accounting; Economics; Public Administration;
  • or other relevant field.

Certificates and/or Licenses:

  • Certified Public Accountant
  • Assc Chartered Certif Account
  • Chartered Inst of Mgmt Account
  • Chartered Accountant (CA)
  • Certif. Practising Accountant

Relevant Job Experience:

Essential:

  • Minimum 2 years of previous job experience in an Intergovernmental Organization (United Nations or similar). Ability to produce high quality output with desirable results and to deal with time pressure. Good communicator with strong interpersonal skills to deal with staff members of different cultural and educational background. Working experience with PeopleSoft/Oracle Financial modules.

Functional Skills:

  • CO-Cross-cultural communication
  • FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
  • FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
  • IT-Computer Literacy
  • IT-Microsoft Office Productivity Software

Language Requirements:

  • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
  • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
  • For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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