Administrative Officer

UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a calling.

We are committed, passionate, and proud of what we do. Promoting the rights of every child is not a job, it's a calling.

UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Information Technology. For more information about GSSC please visit our webpage at Global Shared Services Centre (GSSC)  and check this YouTube.

How can you make a difference? 

UNICEF's Global Shared Services Centre in Budapest is recruiting highly dedicated individuals for travel administration function to GSSC, UNICEF will be able to streamline processes, better utilize resources, improve reporting, monitor policy compliance ensuring quality of work, performance delivery, service excellence and compliance with the Travel unit

Key functions, accountabilities, and related tasks:

Under the supervision of the Administrative Specialist (Travel) provides day-to-day operational and advisory support, ensuring high-quality service delivery, excellent performance, and full compliance in managing Travel Team. The post will provide inputs to improve the travel policies & procedures, identifies new ways to enhance existing services/ systems and prepares responses to all audit observations and findings. And also coordinate with the in-house travel agency manager regarding all service matters, entitlements, air ticketing.

Summary of tasks:

• Technical leadership, operational support and guidance
• Transactional service management
• People Management
• Strategic Partnership

For detailed key functions, accountabilities and related duties/tasks, please check the Job Description.

Specific work conditions: As part of their regular duties, staff may be assigned as duty officers on a rotational basis.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: A completed university degree in Public/Business Administration or any other related field is required.
• Work Experience: 
• A minimum of two (2) years of relevant professional experience in administration, preferably with an international organization and involved in the administration of Travel Management, is required.
• Proven supervisory and people management experience including developing and maintaining high performing teams is highly desirable.
• Working experience in ERP system (SAP) is required
• Experience in UNICEF/UN Travel Units and Travel administration and handling travel in a shared services/business support center is highly desirable.
• Experience in planning, organizing and delivering administrative support services is highly desirable.
• Knowledge of UN/UNICEF'S rules, regulations and procedures is considered an asset.
• Experience using global distribution system (i.e., SABRE, Amadeus…etc.) is considered an asset.
• Skills (optional): Supervisory and People Management; Knowledge Management; Client Orientation
• Language Requirements: Fluency in both spoken and written English is required.
• Working knowledge of French and/or Spanish is an advantage. Knowledge of another official UN language (Arabic, Chinese or Russian) is an asset.

Internal applicants from the GSSC are required to complete the Learning Path corresponding to their current level before applying for another position. Additionally, they must attach a snapshot of the completed path to their applications. Applications that do not meet these two minimum requirements will not be considered. For further details on learning paths, please visit the L&D Portal: Learning in the GSSC

 Applicants must be nationals of Hungary and UNICEF GSSC does not facilitate MFA accreditation for locally recruited staff.

As an advocate for every child, you will receive

• A competitive salary which is exempted from paying national income taxes in Hungary on United Nations emoluments. The tax-free salary of this position starts at net HUF 1,401,000 per month. Please check SalCalcLocal ) for simulation.

Please visit Compensation and Benefit site on UNICEF Career page.

For every Child, you demonstrate...

UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are (1) Builds and maintains partnerships, (2) Demonstrates self-awareness and ethical awareness, (3) Drive to achieve results for impact, (4) Innovates and embraces change, (5) Manages ambiguity and complexity, (6) Thinks and acts strategically, (7) Works collaboratively with others (8) Nurtures, Leads and Manages People 

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

In this role, you will collaborate with colleagues across multiple locations. For effective collaboration, we encourage flexible working hours that accommodate different time zones while prioritizing staff wellbeing.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.