Operations / Admin Specialist

We're
Abylon
Consulting, a fast-growing, hungarian owned tech company. We work with both local and international clients, helping them get more out of their data and build great digital tools.

What do we do? Two main things:

1. Data & BI – helping companies make sense of their data through BI, data warehouse development, and smart analytics solutions.
2. Enterprise App Development – building modern, reliable apps for big businesses.

But what really matters to us? Our team. We believe that when people enjoy their work and feel good in their environment, they do their best. That's why we focus on building a positive, supportive culture, while still delivering top-quality services to our clients.

Our growth hasn't gone unnoticed either: Abylon made it onto the
Financial Times
list of Europe's 1,000 fastest-growing companies three years in a row (2022–2024), and we were also recognized in Deloitte's Technology Fast 50 in 2022.

Building on our proven track record of success in Hungary, we expanded our expertise and solutions to the
UK market
, establishing a subsidiary and opening our London office.

We are looking for a reliable and detail-oriented
Operations/Admin Specialist
to join our Budapest office. This is a full-time, long-term
position supporting the day-to-day administrative needs of both our UK and Hungarian subsidiaries.

Here's what you'll be doing:

• Hungarian & UK subsidiaries administration
  – From document management and double filing to preparing contracts, maintaining records, and handling day-to-day paperwork. This includes registering and archiving all incoming and outgoing documents. You will ensure smooth, accurate, and consistent processes both locally in Hungary and in coordination with our UK office.
• Finance & accounting coordination (UK)
  – Liaise with the UK-based finance team, support monthly closings, process monthly invoices, use Xero for administrative tasks, and maintain regular contact on operational matters.
• Reporting
  – Prepare accurate and timely reports to support management.
• Office support
  – Order supplies, maintain inventories, and ensure the office runs efficiently.
• Sales admin & support
  – Assist the London-based Account Manager with administrative and coordination tasks, including preparing documents, updating records, and following up on agreed actions.
• Organizing team events (internal and external)
  – planning, coordinating, and executing company gatherings, workshops, and external team activities.
• Managing business travel and accommodations for the team
  – handling bookings and logistics to ensure smooth travel arrangements.
• Executive assistance & general coordination
  – Provide administrative support to the Managing Directors, including scheduling meetings and preparing documents. Handle ad hoc requests and manage occasional last-minute tasks.

What we're looking for:

• Strong organisational skills and excellent attention to detail
• Proven experience with finance processes, invoicing, and month-end closing
• Proven experience in a multinational environment
• Comfortable managing both Hungarian and UK administrative processes
• Experience using Xero or similar accounting software
• Excellent communication skills in both Hungarian and English (written and spoken)
• Ability to work independently and prioritise tasks effectively
• A steady, dependable approach to work and a commitment to supporting the team for the long term

What's in it for You?

• Dedicated time for learning, paid certifications.

We encourage continuous development by providing dedicated learning hours. Are you interested in the latest technologies or certifications? We cover the full cost.

• Home office allowance

Receive a monthly stipend to help set up or enhance your remote work environment.

• Knowledge sharing & collaboration

Join regular skill-sharing sessions and knowledge circles to exchange ideas and grow together as a team.

• Wellbeing support

Benefit from a sport allowance to maintain a healthy and active lifestyle.

• SZÉP card

Enjoy extra support through this benefit, usable for leisure, culture, and travel.

• Annual performance bonus

Your contributions are recognized and rewarded with a yearly bonus.