Office Executive Personal Assistant

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

As an Office Executive Personal Assistant in the Site Services department, you will serve as the primary contact for business travel administration, supporting employees at all levels, including higher management, with travel arrangements. Your role also includes assisting with event organization, handling office-related orders, and overseeing the car fleet. Additionally, you will serve as the Assistant to the GM (General Manager) and handle telephone and email inquiries.

The Opportunity:

• Supporting the GM in all administrative tasks (Email, Calendar, Meetings, Travel arrangements)

• Providing support in case of business travel arrangements, including hotel reservations, bookings, and complex arrangements for all RSS Operations employees, especially higher management.

• Providing end-to-end organization and management of corporate events, including large-scale and all-staff events.

• Overseeing car fleet management, operational support, and maintaining contact with suppliers related to the site's daily operations (cleaning, security, catering).

• Managing incoming calls, email inquiries, and telephone inquiries, redirecting them to appropriate Directors or Managers when necessary.

• Assisting the leadership team with personal administrative support and handling various office-related orders.

• Supporting purchasing processes, including PO creation, vendor registration, contract uploading, and managing vendor relationships.

• Ensuring the smooth operation of daily office activities, including providing office supplies, arranging catering, fulfilling errands, and managing couriers, mail distribution, and guest reception.

Who you are:

• Minimum 3 years of experience in office administration, personal assistance, event management and high-level stakeholder management

• Service-oriented with a strong team player mentality 

• Precise, focused, and accountable in all tasks

• High level of organizational and logistical skills

• Ability to multitask effectively in a fast-paced environment

• Excellent overall communication and interpersonal skills

• Proficiency in English & Hungarian

In exchange we provide you with:

• Development opportunities: Roche is rich in learning resources. We provide constant development opportunities, free language courses & training, the possibility of international assignments, internal position changes and the chance to shape your own career. 

• Excellent benefits: Competitive salary and cafeteria package, annual bonus, Private Medical Services, Employee Assistance Program, All You Can Move Sportpass, coaching / mentoring opportunity, buddy program, team buildings, holiday party. 

• Flexibility: We also support flexibility to help you find your balance. Home office is commonly available (this position includes 2 home office day/week). We create the opportunity for freedom in working, where your corporate and private life coexist in harmony.

• A global inclusive community, where we learn from each other. At Roche, we cooperate, debate, make decisions, celebrate successes and have fun as a team. Our leadership is very focused on people, creating a strong, inclusive culture, so you always have the chance to share your opinion.

Please read the Data Privacy Notice for further information about how we handle your personal data related to the recruitment process:

A healthier future drives us to innovate. Together, more than 100'000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let's build a healthier future, together.

Roche is an Equal Opportunity Employer.