EHS Administration Assistant

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.  

You will support the global EHS leadership team with daily administration assistance, in close collaboration and reporting to the Executive Assistant.

This is a part-time position (50%, 20 hours/week), with working hours in the afternoon each weekday (either 12:00–16:00 or 13:00–17:00).

The position is not an EHS (Environment, Health, and Safety) position, and no prior EHS knowledge is required.

In this exciting role, you will:

General daily administration

• Calendar management – for EHS Leadership Team members

• Maintain the distribution lists and organization chart following up with the Regional Directors

• Editing and formatting of presentations with content provided upfront

• Travel and expense support – booking and coordination of travel logistics, support for visa application, and expense report preparation

• Deliver full cycle of invoice management (purchase order creation, invoice processing and tracking)

EHS meetings and event coordination:

• Support coordination of global EHS conference calls and meetings

• Coordinate the EHS events calendar, and follow-up with the sites

• Support the coordination of the annual global EHS meeting and any other main EHS meetings

EHS Training

• Provide administration support for the New Joiners Initiative, including co-ordinating invitations and participants list

• Support communications, recordings, materials, and tracking tools

EHS reporting and presentations

• Support input consolidation, presentation formatting and distribution, e.g. quarterly reports

• Coordinate the EHS one-page document for EC members visiting Givaudan sites. This includes collaborating with the relevant site EHS Managers – approx. 10 per month

Your professional profile includes:

• Fluent English – written and verbal

• 2–3 years of experience in a similar role

• Customer focus

• Plan, manage tasks, using diverse tools or methods to suit different needs

• Take responsibility and make progress autonomously, while looking for input and collaboration when beneficial

• Manage confidentiality

• Prioritization

• Work with diverse teams

• User level knowledge of MS Office software products (Word, Excel, PowerPoint),

• Google platform and SAP knowledge are an advantage

Our benefits for you:

• Flexible Working Arrangements (above market practise after probation period)

• Private Health Insurance

• Monthly cafeteria plan

• Travel reimbursement when commuting from out of Budapest urban area

• Access to exclusive perfumes and other employee discounts

• Recognition and referral programs

• Career development opportunities in our multinational environment

• Team buildings and company events

• Learning programs to develop your soft and hard skills

#LI-Hybrid

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.

You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Every essence of you enriches our world.

Diversity drives innovation and creates closer connections with our employees, customers and partners.

Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.