Office Administrator

1 month ago

Budapest, Hungary Iron Mountain Full time

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Requirements

  • Provide general administrative support to the head office staff, including but not limited to creating, maintaining and editing paperwork, documents, spreadsheets and files,

  • Primary point of contact for all receptionist duties including phones, emails, intercom, and delivery vendor duties,

  • Managing the administration of the courier service,

  • Managing outgoing and incoming mail/Hungarian Post,

  • Assists in updating the facility calendar, daily organisation of meeting rooms, kitchen,

  • Oversee and maintain guest log and key box,

  • Track, maintain and order office supplies and equipment,

  • Following the Mobile Policy ordering the equipments and keep contact with the service providers,

  • Managing the crediting process and invoices,

  • Occasional translation and interpreting tasks,

  • Preparation of POs and T&E accounts,

  • Organisation of small events,

  • Management support,

  • Assisting in the work of the customer service area in case of substitutions.

Skills

  • Minimum secondary level of education,

  • Fluency in English (in written and oral),

  • Several years of experience in a similar job,

  • Administrative support experience in a professional environment,

  • Excellent oral and written communication and proofreading skills,

  • A keen sense of accuracy and attention to detail,

  • Professional demeanour and ability to handle matters confidentially,

  • Excellent internal customer service and a sense of urgency to complete tasks in a timely manner,

  • Ability to interact with all levels of staff in a professional and friendly manner,

  • Proven team player.

  • Desire to be part of a rapidly expanding business

  • Proficient in the use of Microsoft Office and Google Workspace

Category: Administrative Services

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to accommodationrequest@ironmountain.com. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

Requisition: J0071060

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