Business Assistant Leader

1 month ago

Budapest, Hungary Trivium Packaging Full time

Trivium Packaging is a global sustainability leader in metal packaging with more than 60 locations worldwide, nearly 8,000 employees, and an annual revenue of approximately €3.0 billion. Trivium serves a diverse range of customers in a variety of end markets such as food, seafood, pet food, nutrition, beauty and personal care, household care, and premium beverages.

Trivium wants to shape the industry and has embarked on an ambitious transformation journey. In the near term, focus is on building & upskilling the team, deciding where to play & how to win, and increasing financial performance by executing the Trivium Business System (commercial, operational, and supply chain excellence). Sustainability is embedded in our materials and in our actions. Trivium has ambitious sustainability targets and focuses exclusively on products that are infinitely recyclable. Our company sustainability journey has been awarded with a Platinum medal by EcoVadis, the world’s leading rating agent who allocated this award only to the top 1% of the >75000 companies reviewed. Sustainability is embedded in each and every function at Trivium, it‘s in our DNA. The global head office is at Amsterdam Airport; however, many people work in virtual teams from different countries. Our culture is results-driven, entrepreneurial, informal, and highly multicultural. Our people have a high degree of responsibility. 

Purpose of the role: 

 

Advises and performs on organizational and administrative activities for the benefit of the CEO and another management team member and leads the team of Business Support Specialists to enhance continuously the efficiency and effectiveness of the organization. 

 

Your responsibilities: 

 

  • Support primarily the CEO and hierarchically lead the Business Support Specialist team.
  • Advise on content related topics, recommend on the usage of digital collaboration tools effectively and follow-up on communication.
  • Make sure that the team of Business Support Specialists advises and supports the teams in their function/division
  • Lead the team of other business support specialists to deliver excellent business support as one team
  • Develop-, performance management and support the team in the role as leader
  • Ensure the business support is executed in a standardised
  • Role-model thinking about continuous improvements to increase the collaboration within the team and the business, the efficiency of the processes and procedures, and proposes and implement/manages the improvements 
  • Solid knowledge of all the applicable policies/procedures/processes and monitors and advises on how to use and act accordingly (including data privacy, business conduct etc).
  • Participate in projects, manage files in online collaboration team (archiving if required), monitor deadlines, prepare agendas for (project) meetings, prepare basic reports, meeting minutes and follow-up pro-actively on content related topics
  • Provide high skilled support on: Global event and meeting management, complex travel arrangements, expense management et
  • Frequently facilitating communication and arrangements with the Supervisory Board, subsidiaries, branches, and acts as a liaison between the Board and the required ExCo members and other stakeholder

 

The benefits you will enjoy:

 

  • Inspiring office environment in a centre location of Budapest
  • As our name is new, you can expect exciting projects and challenges.
  • A company culture, where we are proud of each other, and where fun and the attitude of giving back to our environment are highly appreciated.
  • A community, where you can freely share your own creative ideas and suggestions to create a better world.
  • Flexibility and home office - based on team agreement - here you can find real work life blend.

 

This role will suit you if you have the following:

 

  • Min. 7 years of experience is required in a changing, highly demanding international environment, preferably in a Global Corporate.
  • Pro-active attitude in communication, connect with colleagues, propose ways to solve (administrative) issues, inform directors pro-actively about important topics
  • Adaptation to the preferred working style of the CEO and build a strong professional relationship 
  • Profound knowledge of all Microsoft Office applications (Excel, Word, PowerPoint and Teams), experience as a senior SAP user, and preferably experience with Diligence meeting document tool. Follows IT innovations on collaboration tools, promote new digital ways of working. 
  • Fluent in English (both speaking and writing) and preferably in one other language.
  • Other skills: management skills and basic reporting skills, building collaborative relationships in the internal/ external team, flexible with work arrangements, able to plan operations and establish priorities, good coordination of activities, customer focused.

BRINGING YOUR TRUE SELF TO WORK

To reach our goals, we know we need colleagues at all levels who are truly diverse in every way. That’s why we are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. Our customers come from a wide range of backgrounds, and so do our people and It’s business critical for us to ensure all our people have what they need to perform at their best and can be their true selves at work.

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