Branch Office Coordinator

5 days ago

Budapest, Budapest, Hungary Grafton Recruitment Full time

Location:
Budapest

Our
Budapest-based partner
has entrusted us with the search for a proactive
Branch Office Coordinator
who will ensure the smooth day-to-day running of the local office and create a professional, welcoming environment for employees and visitors. If you enjoy a dynamic role with broad responsibilities and real ownership, this opportunity is for you.

What you'll do

Office & Facility Coordination

  • Oversee daily office operations, workspace setup, supplies, and facility-related needs.
  • Cooperate with building management and facility teams (cleaning, security, maintenance).
  • Manage office-related expenses and support cost-optimizing initiatives.
  • Maintain and implement office procedures and policies.

Event Coordination

  • Organize internal events, workshops, and team activities.
  • Handle logistics, vendor communication, and post-event follow-up.

Visitor & Stakeholder Management

  • Coordinate guest reception, security access, meeting arrangements, and hospitality.
  • Serve as a key contact for external partners, clients, and internal teams.

Administrative Support

  • Prepare reports, presentations, and documentation.
  • Support the Branch Head with administrative tasks and ad-hoc projects.
  • Ensure alignment with corporate guidelines and standards.

Health, Safety & Compliance

  • Support compliance with health, safety, and environmental requirements.
  • Work with facility teams to address any related issues.

Travel Coordination

  • Manage travel documentation and reimbursement processes in line with company policies.

What you bring

  • Bachelor's degree in Business, Office Management, Event Management, or similar (or equivalent work experience).
  • 3+ years of experience in office coordination, administration, or event management.
  • Corporate environment experience with diverse stakeholders.
  • Strong organizational and communication skills with attention to detail.
  • Proficiency in MS Office and common office tools.
  • Professionalism, discretion, and a proactive mindset.

Language Skills:

  • Advanced (C1) English
    , spoken and written
  • Fluent Hungarian
    , spoken and written

What our partner offers

  • Hybrid work model
    , including opportunities to work remotely from abroad for several weeks per year.
  • Competitive benefits
    , performance-based bonuses, and employee discount programs.
  • Continuous learning
    , digital training platforms, and international mobility options.
  • Flexible working arrangements
    and wellbeing support (healthcare, parental leave, etc.).
  • A modern, supportive environment that encourages innovation and personal development.

If you're motivated to create a well-run, positive, and efficient office environment, we'd be happy

to connect with you.

Apply now with your English CV to join our partner's growing team

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