Administrative Assistant

5 days ago

Budapest, Budapest, Hungary Allegis Group Full time

Job Description

The Field Support Group (FSG) is responsible for the contractor care piece, including onboarding, contract issuing, payments and risk management.

Within the FSG group, the TEA Team (Time and Expense Associate Team) was established to provide a specialized customer experience being responsible for contractor payments. This includes collection and processing of timecards, auditing and processing invoices for payments, managing reconciliations (including over- and underpayments) as well as payment corrections.

As a Time and Expense Administrator (TEA) you should be an active participant in the team with the ability to prioritize tasks in order of importance to meet deadlines, handle big volumes of data and process the contractor's timesheets and invoices accurately. You should establish and maintain working partnerships within a fast-paced environment, whilst holding yourself and others accountable. A TEA is comfortable with deadlines and demonstrates a very high attention to detail.

Responsibilities:

Systems and Process Understanding/ Quality assurance

  • Responsible for contractor payment process; including collection, verification and processing of time and expenses
  • Responsible for data entry, validation of data and integrity for all information entered in the internal technologies
  • Able to identify and extract key information from the internal technologies to support the strategic aims of the business
  • Understands the impact of the TEA role and potential ramifications of it, ensuring quality and accuracy when processing time and invoices
  • Ensures processes are followed to minimize financial risk on the business

Customer Experience

  • Delivers an excellent customer experience to both internal stakeholders and external customers
  • Acts as a point of contact for all internal queries in terms of payments and proactively seeks solutions, escalating where appropriate
  • Partners with Business Support Associates to support the objectives of the team and office.

Qualifications

  • Working knowledge of Excel
  • Able to manage high workloads with ability to organise and prioritise whilst maintaining a high level of accuracy and attention to detail
  • Natural team player with a high customer focus – willing to support at all times
  • Takes own initiatives, is goal oriented, results driven and flexible
  • Is accountable for their own work and works proactively
  • Comfortable working with numbers and able to analyze data and trends of reporting's on a basic level

At AGS we are committed to identifying different ways to better support our people; we operate a hybrid working policy offering you the opportunity to work both at home and from one of our AGS collaborative offices when needed and we recognise that a "9-5" working pattern doesn't suit everyone; whatever your hybrid or flexible working needs, we are open to discussing these with you.

  • Administrative Assistant

    2 weeks ago

    Budapest, Budapest, Hungary Vs PLANET Full time 2,500,000 - 3,500,000 per year

    About UsWe are a property management company specializing in the operation of short- and long-term accommodations across Budapest and the Hungarian countryside.Our mission is to help property owners make the most of their accommodations by providing both administrative and practical support that ensures smooth daily operations and the best possible guest...

  • Administrative Assistant – Budapest

    1 week ago

    Budapest, Budapest, Hungary CZECH INN HOTELS Full time

    Administrative Assistant – BudapestLocation:Budapest, HungaryEmployment type:Full-timeStart date:November 1, 2025About the position:We are looking for a reliable and detail-orientedAdministrative Assistantto join our team in Budapest.Your main responsibilities will include handling administrative tasks, managing documentation, and providing support to the...

  • Medical Secretaries and Administrative Assistants

    5 days ago

    Budapest, Budapest, Hungary Medcruit Full time

    The Role: Medical Secretaries and Administrative Assistants Contract Type: Hourly (Remote) Compensation: $60–$80 per hourAbout the Role A leading AI research initiative is seeking experienced Medical Secretaries and Administrative Assistants to contribute domain expertise toward the development of next-generation machine learning systems. This project...

  • Front Desk Administrator and Assistant

    2 weeks ago

    Budapest, Budapest, Hungary Melon HR Technology Kft. Full time 250,000 - 400,000 per year

    Do you have a passion for education? Do you enjoy engaging with people and have excellent communication and listening skills? Are you customer service–oriented with strong administrative abilities?If so, Budapest British International School invites you to join our welcoming team as a Front Desk Administrator and Assistant. In this key role, you will be...

  • Front Desk Administrator and Assistant

    2 weeks ago

    Budapest, Budapest, Hungary MelonApp toborzás Full time 30,000 - 50,000 per year

    Do you have a passion for education? Do you enjoy engaging with people and have excellent communication and listening skills? Are you customer service-oriented with strong administrative abilities? If so, Budapest British International School invites you to join our welcoming team as a Front Desk Administrator and Assistant. In this key role, you will be the...

  • EHS Administration Assistant

    1 week ago

    Budapest, Budapest, Hungary Givaudan Full time

    Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There's much to learn and many to learn from, with more than 16,000...

  • EHS Administration Assistant

    1 week ago

    Budapest, Budapest, Hungary Givaudan SA Full time

    Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There's much to learn and many to learn from, with more than 16,000...

  • Administrative Assistant

    2 weeks ago

    Budapest, Budapest, Hungary CEE Chamber Full time €180,000 - €360,000 per year

    RED. Recruitment, on behalf of a large Italian distributor of top quality tiles and other interior design materials (made in Italy) with offices in Budapest (9th district), is looking for an energetic and precise backoffice & sales support administrator to cover the Sales administration and Order Management at Hungarian resellers (mainly in Budapest).What...

  • Database Administrator and Assistant Office Manager

    2 weeks ago

    Budapest, Budapest, Hungary Melon HR Technology Kft. Full time 30,000 - 60,000 per year

    Do you have a passion for education and enjoy working with both data and people? Are you customer-service oriented, detail-focused, and eager to learn how school information systems work?If so, Budapest British International School invites you to join our dynamic team as a Database Administrator and Assistant Office Manager.In this diverse role, you will...

  • Database Administrator and Assistant Office Manager

    2 weeks ago

    Budapest, Budapest, Hungary MelonApp toborzás Full time 30,000 - 50,000 per year

    Do you have a passion for education and enjoy working with both data and people? Are you customer-service oriented, detail-focused, and eager to learn how school information systems work? If so, Budapest British International School invites you to join our dynamic team as a Database Administrator and Assistant Office Manager. In this diverse role, you will...