Office Manager

XUND is a leading digital health scale-up that enables healthcare companies to digitize patient interactions and translate data into actionable insights.

It's our vision to improve the quality and accessibility of healthcare by bringing together medicine, technology, and a human-centered mindset. But we cannot do it alone: we need leaders, doers, and innovative minds to turn our vision into reality.

That is why we are looking for an ambitious, highly committed, and entrepreneurial team player who shares our values of putting patients first, building an inspiring and open environment and challenging the status quo.

The Role

Join XUND as a proactive and detail-oriented Office Manager / People & Culture Coordinator and support us in bringing clarity to the most important decisions in healthcare. As the organizational heart of our Budapest office, you will oversee the smooth daily operations of our Budapest office, helping us create a workplace where people feel comfortable and cared for. At the same time, you will support our Leadership and People & Culture teams with administrative processes related to People & Culture, onboarding, and internal communication. 

Your Responsibilities

Office Management

• Oversee day-to-day office operations to ensure a well-organized and efficient working environment
• Manage office supplies and inventory, maintain good relationships with with external partners (e.g. building owner, maintenance workers)
• Assist with organizing team events; coordinating business travel arrangements 
• Organize occupational health & safety and fire protection documentation and coordinate trainings 

People & Culture Administration 

• Support onboarding and offboarding processes. Manage documentation collection, background checks, role profiles, labour contracts, and termination orders, ensuring compliance with local labour laws and regulations
• Assist in managing employment and change letters, maintain employee records, and support employee inquiries and issue resolution
• Administer employee benefits programs, coordinate with external partners, and contribute to People & Culture initiatives 
• Perform administrative and financial tasks, including preparing payroll data, executing salary and invoice payments, and maintaining ongoing communication with the accountant and payroll accountant

Your Profile

• 2-3 year of relevant experience in a HR Administration or Office Management role, including payroll
• Native level Hungarian language skills
• Professional working proficiency in English (written and verbal)
• Proven ability to manage tasks with competing priorities
• Strong organizational skills and attention to detail
• Discreet, trustworthy, and able to manage confidential information
• A proactive, people-oriented attitude with the ability to work independently and as part of a team
• Resident in the European Union and authorized to work

Nice to have

• Familiarity with Hungarian labor law and relevant regulations
• Educational background in Human Resource Management, Business Administration, or related fields
• German language skills
• Experience using HRIS and ATS platforms 

Your Benefits

• Embark on a journey with one of Europe's fastest-growing digital health scale-ups and make a real impact in a purpose-driven environment
• Take on exciting challenges while working in a dynamic space where creativity and fresh ideas are always encouraged.
• Benefit from a dedicated training budget and professional development time, because we believe in growing together and supporting your skill-building journey.
• Enjoy the flexibility to work from wherever suits you best – whether that's your cozy home office, a café down the street, or one of our offices in Vienna, Budapest, or London.
• Join regular team events at each office and several company-wide celebrations throughout the year to connect with colleagues, share experiences, and create lasting memories.
• Be part of a vibrant, open culture with flat hierarchies and direct communication, where your voice matters and everyone's ideas are heard.
• Plus, office dogs They're here to keep the vibes chill and remind us all to take a paws and relax.

The reference gross salary for Hungary is HUF / month. Willingness to overpay is given and depends on the respective qualification and experience. On top of that, we also let all our employees participate in our Virtual Stock Option Plans (VSOPs), ensuring that they can directly benefit from our collective success.

At XUND, we know that innovation happens when different perspectives come together. Whether you're a coding whiz, a health enthusiast, a spreadsheet guru, or a creative problem-solver, we value what you bring to the team. If you're excited about this role but feel like you don't "check all the boxes," don't worry – we still want to hear from you We're committed to fostering an inclusive space where everyone's contributions are valued and respected, and we encourage candidates of all backgrounds, identities, and experiences to apply. If you're eager to make an impact, we'd love to hear from you