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Office Assistant

2 months ago

Budapest, Hungary Mind-Diák Szövetkezet Full time

Agoda is an online travel booking platform for accommodations, flights, and more. They build and deploy cutting-edge technology that connects travelers with more than 2.5 million accommodations globally. Based in Asia and part of Booking Holdings, their 4.000+ employees representing 90+ nationalities foster a work environment rich in diversity, creativity, and collaboration. They innovate through a culture of experimentation and ownership, enhancing the ability for their customers to experience the world. The Customer Experience Group of Agoda effectively serves their customers and partners to ensure satisfying results. This great task is accomplished with the support of their Global Service Vertical team. They serve as the backbone for Customer Experience Group's global operations. Their team is comprised of project managers, process owners, analysts, and talent management. Feladatok:

  • Welcome, greet and register visitors, vendors, clients, candidates, customers and inform appropriate personnel
  • Ensure compliance physical security policies
  • Keep logbook record of visitors, vendors, clients signing in and out of the office
  • Manage, monitor and ensure reception, pantry and rear entrances of the building area are clean, tidy and projects a business-like image
  • Manage calendar invites, scheduling meetings
  • Answer incoming calls, determine purpose of calls and forward calls to appropriate personnel
  • Act as a point of contact internally, externally & emergency situations
  • Handle mails & deliveries
  • Maintain office stationary/kitchen supply
  • Handle facility related matters such as: water supply, name cards, coffee machines, quick fix repairs with building maintenance
  • Assist to supervise the maintenance of office facilities & equipment
  • Create/update/manage telephone extensions, entrance cards, parking space, seating plan
  • Assist in fixed assets inventory set-up
  • Prepare training materials (printing, binding, registration of attendance)
  • Prepare meeting room for internal or client meetings (table arrangement, order sandwiches if required etc.)
  • Assistance to invoicing, expense report processing
  • Assistance to preparing site level office and outside of office events
  • Manage medical check attendance of the employees
  • Assist other clerical duties such as filing, data entry, copying, faxing, and scanning
  • On site preparation for new hires i.e., workstation, access card, welcome email, and other local onboarding activity
  • Other clerical and administrative support as required by manager & supervisor

Elvárások:

  • Ongoing studies and active or passive Hungarian student status for at least 6 months
  • Fluent (level C1) English and Hungarian knowledge both verbal and written
  • Working knowledge of MS Office tools (Word, Excel)

Working time

  • 30-40 hours per week
  • Working shift: 8.00-17.00
  • Flexible working hours from Monday to Friday

What we offer

  • 2173 HUF/hour in gross
  • Long term career development paths
  • Young and dynamic international atmosphere and a great team
  • Excellent office location in downtown Budapest

How to apply If you are interested in this position, please fill out the form below and upload your CV. We will contact you as soon as possible.